Click here to download the entry form


  1. Exhibitors must be financial members of the Canterbury Patchwork and Quilting Guild at the time of entry.
  2. No article shall be exhibited more than once at a Canterbury Patchwork and Quilting Guild exhibition. Any item previously shown in Canterbury is not eligible for the exhibition. (This does not include quilts shown at “show and tell” at CPQG meetings.)
  3. All quilts/wall hangings must have hook side velcro of a width appropriate to the size of the quilt securely stitched to the back. This may be stitched to a fabric sleeve and then attached to the quilt. The fluffy side of the Velcro should be named clearly with the title of the quilt and name of maker and pressed to the hook side to protect other pieces it may come in contact with.
  4. All items to be clearly labelled with name, title and sale price or NFS stitched securely to a bottom corner at the back of the work.
  5. Each entry is to be submitted in a separate named bag, preferably fabric. Any other item of packaging used e.g. cardboard rolls or boxes, must also be clearly labelled.
  6. Each entry requires a separate entry form. Photocopy as necessary for additional entries. Please ensure that you completely fill in all three sections of the entry form. Entry forms to be posted to PO Box 130119, Armagh, CHCH 8141, marked “Exhibition”, to arrive by Friday 18th September. Or hand in at a meeting.
  7. DELIVERY: quilts will be accepted at Papanui High School Hall on Sunday 4TH October, between 2pm and 4pm.
  8. COLLECTION: quilts will be available for collection from Papanui High School Hall on Sunday 11th October between 5.00pm and 6.00pm. NO QUILTS WILL BE RELEASED BEFORE 5.00PM.
  9. Insurance is the responsibility of the owner of the quilt. Canterbury Patchwork and Quilting Guild Inc. accepts no liability for quilts lost or damaged.
  10. Display of any entry is at the discretion of the committee, and awarding of prizes is the sole decision of the judges. 


The 2020 Exhibition will be held from Wednesday 7th October to Sunday 11th October, at the Papanui High School Hall. Opening times are 10am to 4pm each day.


  • Any quilted item is eligible for entry - bags, bowls, boxes, items of clothing etc.
  • Please indicate on the entry form whether the quilt or item is made by you individually, or by a group, (e.g. Friendship groups or CPQG Block of the month), a kit, or if it is a commercial Block of the month, with the pattern and fabric supplied. You must acknowledge your design source on the entry form.
  • You also need to state if you have had someone quilt the piece for you, whether this was on a longarm machine, by hand or on a domestic machine. There is a separate section for professionally quilted pieces which are only eligible for the professionally quilted award. 
  • There is a section for novice quilters - the committee has defined this as someone who has been quilting
    for three years or less. 
  • For “Nothing New”, recycled quilts should be all recycled materials apart from batting and thread.
  • A list of all awards can be found at the end of these notes.

Print or photocopy as many copies as you need. You must submit a separate entry form with each item, including challenge quilts. Please fill in all three sections of the form. Entry forms must be posted to the Guild, PO Box 130119, Armagh, ChCh 8141, marked “Exhibition”, to arrive by Friday 18th September.

Click here to download the entry form.

PACKAGING YOUR ENTRY: One bag for each entry (this can be as simple as a pillowcase). Please do not put several items in one bag, and do not use sheets to wrap quilts as they will not be accepted. Label the quilt in one of the lower back corners, and label the bag really clearly with your name, and the name of the quilt to which it belongs. This ensures ease of handling by the exhibition crew, and the best possible handling of your quilt.

DROPPING OFF QUILTS: Drop off your quilts at Papanui High School Hall on Sunday 4th October between 2pm and 4pm. If you are unable to make this time, please arrange for a friend to drop off your quilts for you. We will not accept quilts outside this time.

COLLECTING QUILTS: Collect your quilts from Papanui High School Hall on Sunday 11th October from 5.00pm to 6.00pm. NO QUILTS WILL BE RELEASED BEFORE THIS TIME. If you are unable to make this, please arrange for a friend to
collect them for you. You, or your designated collector, will have to sign for your quilt.

INSURANCE: Insuring your quilts is your responsibility. Most Home Contents Insurance Policies will cover your quilts, but you should contact your insurance agent to confirm.

OPENING: The opening of the exhibition will be held on Tuesday 6th October, doors open at 7.30pm, until 9pm. Your spouse/partner or a friend is invited to Papanui High School Hall for the opening and announcement of prizewinners. We need to have confirmed numbers attending by the September 18th Thursday meeting. If you are planning to attend, please indicate numbers on the membership list at either CPQG meetings in September. If you cannot attend either of these meetings, please RSVP to by the end of September.

RAFFLES: We will have three raffles at the door. There will be two raffle quilts – one applique and hand-quilted, the other pieced and machine-quilted. There will be a gourmet basket raffle - donations for the baskets may be brought to CPQG meetings. Please check expiry dates on all food items – they should be December 2020 or later.



Factors to be taken into account when making awards

  • Overall impact
  • Use of colour
  • Originality
  • High standard of workmanship (by individual members)


  • Founders Award: Given in honour of our two founder members, Betty Glanville and Edna Butcher. 
    Betty Glanville Award for Hand Quilting: Given for excellence in traditional fine hand quilting 
    Edna Butcher Award for Small Piecing: Pieces must be no larger than 1 inch, (excluding borders).
  • Best Art Quilt Quilt: with strong visual impact, designed to be displayed as artwork and communicate an idea, emotion or concept through the medium of textile and stitch.
  • Best Applique: Demonstrating a well-executed technique appropriate to the design and projected end use.
  • Judge’s Awards x 3: One award per judge based on personal choice
  • 2020 Challenge First and Second: Quilt must fit size and published criteria to be eligible
  • Not Quite a Quilt: For bags, boxes, 3D items etc
  • Nothing New: A quilt made from recycled materials (except batting and thread)
  • Novice Quilter: Quilting for 3 years or less, with this noted on entry form
  • Merit Award for Best Machine Quilting: Quilting is an appropriate & textural enhancement of the design
  • Merit Award for an item Professionally Quilted: Any item made by a CPQG member which has been professionally quilted.
  • Merit Awards: (up to 3 at judges’ discretion) For quilts deemed to be deserving of a Merit after consultation between the judges, or as runner-up to any of the above awards.
  • Best in Show: High degree of originality, excellent workmanship, maximum impact.
  • Viewer’s Choice: Awarded after exhibition closes from votes during exhibition


Click here to download the entry form

Exhibition FAQs

Q: Is my quilt good enough?
A: YES! Our exhibition is a show of members’ work, it is not juried or selected, we just ask that you enter your best work.

Q: How do you define a quilt?
A: A quilt is defined as having three layers, held together with stitching or tying. An exception would be a Crazy Patchwork, where traditionally batting or wadding is not used.

Q: Is there a limit to the number of entries from each person?
A: You may enter as many quilts as you wish, each one requires a separate entry form and bag.

Q: Is there a fee to enter?
A: Entry of items is free for CPQG members

Q: Can someone who is not a member enter an item in the exhibition?
A: All entrants must be current CPQG members at the time of entry.

Q: How do I enter my quilt?
A: Fill in the entry form provided, and post it to arrive before September 18, or deliver to a CPQG meeting before September 18, 2020. If you need help with filling in the form, please ask a committee member, or a more experienced member. Then deliver the quilt to Papanui High School Hall on October 4th between 2pm and 4pm.

Q: Can I enter something other than a bed quilt?
A: Yes, we accept entries of cushions, covered boxes, wall quilts, etc. There is a special prize for “Not Quite a Quilt”. If you are unsure, check with a committee member.

Q: My quilt is professionally quilted. Can I still enter it? 
A: Yes you can. We have a special award for professionally quilted items, so be sure to include the name of your quilter on your entry form.

Q: What category do I enter my quilt in?
A: You do not have to choose a category, just be sure that you provide all the information requested on the entry form, particularly if you qualify as a novice quilter (Quilting for less than 3 years), or if it is a challenge quilt, or made of
recycled materials.

Q: What makes a quilt eligible for the recycled prize called “Nothing New”?
A: The quilt or other item must be made using recycled materials, other than the batting and thread.

Q: What information do I need to put on the entry form?
A: Fill in all three sections fully, be as accurate as you can with the design source, it is really important that you acknowledge the person whose pattern you have used, or the magazine or book where you got the idea. The Quilter’s Statement should tell us something about the quilt, not just who it was made for – did the colours appeal? Had you always wanted to try foundation piecing? Does the recipient have a passion for dinosaurs? Include the information YOU like to read about other quilts – is it foundation pieced/appliquéd/embroidered/English paper pieced........ Tick all the boxes which apply to you and your quilt – Professionally quilted? Group quilt? Recycled materials? 

Q: Where do I put my label? What do I need to put on my label?
A: A label can be as simple as a square of fabric with your name, the title of the piece, and NFS(Not For Sale), or the price you wish to sell it for, written in pen , and sewn to one of the bottom corners of the back of your piece. You may wish to make a more permanent label by embroidering over the lettering, or adding a quote, or some applique. Just make sure it is clear and easy to read, and attach it securely. 

Q: Does my quilt bag need to be cloth?
A: A cloth bag is preferable, and an old pillowcase is perfect. You can make a bag using leftover fabric, or even use a plastic bag such as sheet sets come packaged in. Your bag needs to be CLEARLY labelled with your name and the title of the quilt, and must be large enough for the folded quilt to fit in easily. Try to keep extra packaging to a minimum, as it makes for more work for the exhibition crew, but if you must include any cardboard rolls etc, make sure they are clearly labelled as well.

Q: What about VELCRO?
A: In order to hang the quilt on the exhibition boards, they need a strip of the HOOK side of the Velcro securely sewn to the very top of the back of your quilt. The hook side of Velcro is the rough side, it will stick to your jersey or the carpet! This needs to be of a suitable width to support the weight of your quilt, so a skinny strip on a heavy large quilt will not work. It also needs to be the same width as the top of your quilt, between the bindings. The Velcro is best sewn around all sides to a strip of hemmed fabric by machine, then the fabric is hand sewn to the top of your quilt, so it can’t be seen from the front, making sure that your fabric strip is securely stitched all round. If there is too much slack in your strip, the weight of the quilt will pull down and the strip will show. Also, the Velcro needs to be at the very top of the back, or the top of your quilt will flop over. The soft fuzzy side of the Velcro should be clearly labelled with your name and the title of the work, and pressed onto the hook Velcro to protect other quilts it may come in contact with. We remove this fuzzy Velcro, and store it in your bag, until the quilt is taken down for return to you.

Q: Is there a size limit for quilts?
A: Not really, but be aware that if your quilt is longer than the height of the display boards (about 2.4m), we may need to fold the bottom under.

Q: What is a group quilt?
A: This is defined as a quilt made by two or more people. It will be entered by one person, but others have had a hand in making it, either contributing blocks, or sharing the quilting. They should be named on the entry form. 

Q: What is the difference between a professionally quilted item and one that is eligible for the machine quilting prize?
A: We offer a prize for professionally quilted items, where the quilter has been paid to do the quilting, either by hand, on a domestic or longarm machine. These items are only eligible for this prize. There is another prize for Best machine Quilting, which is awarded to a quilt which has been quilted by the maker, or one of the makers, if it is a group quilt, but this quilter must NOT have been paid for doing the quilting. It may have been done on a domestic or longarm machine. 

Q: Does my quilt need a hanging sleeve? 
A: No, we do not hang the quilts on rods, we use Velcro. If your quilt has a hanging sleeve for display in your home, then you will need to sew the velcro to this, or add another fabric strip with Velcro attached over the hanging sleeve. It is important that however this is done, it is secure, and doesn’t permit the quilt to sag or flop. 

Q: What is defined as small piecing? 
A: The criteria for the Edna Butcher Small Piecing award is as follows. “Any size of quilt, traditionally pieced by hand or machine, not applique or foundation pieced. Pieces should be 1” or smaller (excluding borders which can be any size).”This includes bags, hussifs, covered boxes etc, which Edna used to enjoy making. The small piecing should be the ‘star’ of the quilted item, not the borders. Squares must be not bigger than 1” finished, so use 1 1/2” squares (or you can do smaller squares). Hexagons: Sheets of templates are available online. A 1” hexagon is actually 2” across at its widest point so is too big to fit the criteria for small piecing. You will need to use a ¾” hexagon template or smaller. 

Q: How do I put a price on my quilt?
A: If you wish to sell your quilt, you will need to specify a price on the entry form, this information is then printed at the bottom of the blurb which hangs beside your quilt in the exhibition. You need to consider the cost of the materials, and the amount of time you have spent on it. CPQG does not take a commission on sales, so you will receive the full sale price. A sale may require you to liaise with the purchaser to arrange payment and delivery.

Q: When and where do I get my quilt back?
A: You can collect you quilt from Papanui High School Hall between 5pm and 6.30pm on Sunday 11th October. If you are unable to do this, you will need to arrange for a friend to collect it for you, we will ask them to sign for it so we have a record of who has taken it. We do not release quilts before this time, as the collection process must be orderly to ensure that everyone gets the right quilt, and we know exactly who has taken them.